DIGITIZING SANGGUNIANG PANLALAWIGAN NG BATANGAS ORDINANCES AND RESOLUTIONS: INCREASING ACCESS TO PUBLIC DOCUMENTS THROUGH KOHA

 

Mr. Alexander T. Lunar

Librarian III, Batangas Provincial Library

Batangas Provincial Government, Capitol Site Batangas City, Philippines

 

ABSTRACT

One of the important issues in information retrieval is to provide medium suitable for searching and access. In 2011, by virtue of Provincial Ordinance No. 004, Batangas Provincial Library was placed under the direct supervision of the Sangguniang Panlalawigan pursuant to Republic Act 7160 thus the Office of the Provincial Secretary started to issue a copy of Provincial Ordinances and Resolutions to the library for archival purposes. For years, the collection grown into a large number of public documents thus access and retrieval is of concern. On October, 2012, the Provincial Library avail “Koha” thru the National Library of the Philippines and started using as it as its integrated library system. This work explores the organization and digitization of public documents facilitated by KOHA for better access and retrieval. It aims to enhance digital research environment and ensure that the full wealth of local resources held by institution be integrated online. This paper also presents the application components of the program and evaluation of its usability.